What is Epic OpTime?

what-is-epic-optimeEpic OpTime is Epic Systems’ operating room management system combining clinical and decision support tools with integrated scheduling for the management of hospital operating rooms and ambulatory surgical centers.

OpTime is the top ranked surgery management solution in the 2015-16 Best in KLAS report from KLAS Enterprises.

According to Epic’s product catalog, OpTime gives users access to comprehensive patient information throughout the perioperative episode with workflows designed to improve productivity, room utilization and documentation.

The solution allows surgery orders to be managed across a series of events, from an initial consult through the day of surgery. Epic OpTime promotes coordination with the patient’s schedule regarding pre-operative and post-operative testing that needs to be performed as well as the tracking of all pre-admission and pre-procedure requirements.

Charge Router functionality within the product provides a single processing point for all chargeable events in the Operating Room – technical and professional.

To reduce the time spent entering information, OpTime’s intraoperative record is designed for documentation by exception, so that users need only enter data that has changed since the surgical case request. Barcode entry of implants and supplies also reduces time spent searching for and documenting items.

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Using extensive scheduling rules and conflict-checking functionality, OpTime coordinates surgeons, staff, inventory, and equipment to automatically identify the best times for a procedure. OpTime ensures that required staff and resources are available and enforces surgeon-specific preferences and restrictions.

Status Boards display all of the patients scheduled for surgery on a given day and track their case progress in real time.

Hospitals Using Epic OpTime

Epic OpTime is often implemented and used in conjunction with the Epic Anesthesia module for Anesthesia Information Management.

Leading hospitals using Epic OpTime include the Cleveland Clinic, Kaiser Permanente, Mass General Hospital, and the University of North Carolina. In 2015, Cleveland Clinic wrote about its nurse-led initiative to improve and streamline the use of operating room preference cards within OpTime. The cards assist nurses with the setup of surgical instruments and supplies and provide data to track costs and patient charges.